Schools Guide

Last Updated: 24 September 2026

Web Support

Please email This email address is being protected from spambots. You need JavaScript enabled to view it. if you require assistance at any time.

 

Updating/Adding Content To Your Feature Page

Inserting content is very simple.
Use your User Menu to edit your content.

Click on 'EDIT YOUR PAGE' and all the available fields and tabs of your feature page will appear on the screen.
• Once you've made your changes click the 'UPDATE' button at the bottom of your feature.
            Done!

*NEW* CUSTOM PROFILE COLOUR SCHEMES

If you are a Platinum school you can now choose a colour scheme for your page. There are a large selection of colour schemes available, one of which should suit most schools. Go to your Main Details tab to choose a colour scheme.

If none of the colour schemes suits your needs, the awesome news is, our staff can fully customise it for you! Just This email address is being protected from spambots. You need JavaScript enabled to view it. with your specific colour requiremets and we'll make it happen!

 

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Platinum Subscribers FAQs

Tip: the 'MAIN DETAILS' tab within your profile contains most of the main content fields. You do not have to use all the available fields and tabs.  For a fully customised look and feel to your page try adding the bulk of your text to the 'Welcome' field or the 'School Overview' field. Those fields allow you to style the text, add colours, headings and even add extra images.

Email Fields >

Portrait v Banner >

Inserting Videos > Gallery Images > Image Size Limits >

Events and Open Days >

Styling your Profile >

School News >

Virtual Tours >

Enrolment Enquiry Emails >

Facebook Feed >

How to appear in Recently Updated section >

  

EMAIL FIELDS

There are multiple email fields available under your contact details tab.

Email - this is the most important email field. This email receives every email sent to your school. This email receives, all enrolment enquiries, all subscription notifications and login reminders if you haven't logged in to your account for several months. You can also use this email instead of your username to login to your account. And this is the email where a link will be sent if you use the Forgot my Password option.

Other emails (these are copied (CC'd) in to specifc types of email)

Enquiries Email - use this to have a CC'd copy of enrolment enquiries delivered to another email address

Billing Email - use this to have a CC'd copy of subscription notifications delivered to another email address

Authority email - this can be safely left blank unless you would like an extra copy of enrolment enquiries and subscrption notifications sent to another email address.

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WHAT IS THE DIFFERENCE BETWEEN A PORTRAIT IMAGE and an ADVERT BANNER IMAGE?

Portrait image is the main image that appears at the top of your page (despite the name 'portrait' your image should be landscape shape rather than portrait shape).

Advert banner image is a small image designed to attract visitors to your page. This image will appear in the lists of schools, on the home page 'recently updated' section (when you update your content) and other areas of the site such as upcoming Events pages.

 

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INSERTING VIDEOS (requires Platinum)

There are several ways to insert a video on your page.

Option 1. Inserting YouTube Videos

The easiest way is to go to the MAIN DETAILS tab and enter its YouTube address in the field marked 'Main School Video'. This section will only work for YouTube videos.

Option 2. Inserting YouTube or Vimeo Videos into your gallery

(see GALLERY IMAGES AND VIDEOS section below for instructions).

Option 3. Embedding YouTube or Vimeo Videos
(For advanced users only. For all others please This email address is being protected from spambots. You need JavaScript enabled to view it.. We'll be happy to insert it for you).

Step 1. Visit your video (on YouTube or Vimeo) first and copy its embed code via the share button on the side of the video.

Step 2. Return to your MAIN DETAILS tab. You'll be pasting code into the 'Welcome' field so you'll need to change its Editor area to the 'Code' area. Just above the Welcome Field toolbar towards the right side you will see 3 tabs marked Editor | Code | Preview. Click on the 'Code' tab to use the code editing area.

Step 3. Paste the share code you copied in step 1 above into the area available. If you see any other code there that means you already had some other content, maybe text and/or images in that field. Make sure you don't delete any of that code or you may lose that content. Just paste the code on a new line at the end. Note: If you make a mistake or accidentally delete the code and can't get it back don't save anything. Just exit the editing area without saving and come back again after to try again.

Step 4. Once you have pasted the embed code you are ready to save your changes.

Your YouTube or Vimeo video will then be displayed directly within your page in the Welcome area of the Main Details tab.

 

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HOW TO... ADD/EDIT MAIN GALLERY IMAGES & VIDEOS

• Click on 'VIEW YOUR PAGE (gallery images)' in your User Menu. Your feature page will appear on the screen.
• Scroll down to view your Gallery section (in the main body of your page). Then click 'New Image / Video / File/ Link'.
            (from here you'll be able to browse your computer for images and submit them to your gallery. You can also insert a link to a YouTube or Vimeo video. Simply insert the YouTube or Vimeo address. Your videos will play directly within your gallery.)
• Make sure you give each a title (and a description if desired)
• Then simply click the 'Upload Photo' button to upload your image
            Done!
 
Tip: your gallery images may need to be resized before you attempt to upload them because there are limitations on the file sizes that can be uploaded.

Total allocation is 28 images/files/videos
Recommended size 600px width @ 72dpi each
Max single image size 300kb each.

If you are unable to resize your images please forward any large photos to This email address is being protected from spambots. You need JavaScript enabled to view it. and our staff will resize them for you free.

HOW TO DELETE GALLERY IMAGES

Once logged in simply view your page and hover your mouse over an image you would like to delete. You'll notice a small box appears in the top right of the image contaning 3 dots. Hover over the 3 dots to find the delete button.

 

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IMAGE SIZE LIMITS (for Expanded Listing and Platinum subscribers)

It's always best to make your file sizes as small as possible prior to uploading because all your files need to load on the viewer's screen and lots of large files can take a long to time to appear - especially for viewers with a slow connection. It is recommended to set your images to 72dpi for any files appearing on any website because that resolution is all that is required for a website to display a perfectly sharp image. Anything larger that 72dpi will just increase the time it takes to load, with no benefit in quality.

Since the advent of AI it is also increasingly important to ensure high resolution images are not available for scraping and manipulation. By adhering to the following guidelines the threat is minimised because low-res images of smaller dimensions are generally less suitable for malicious manipulation.

These are the ideal sizes for this website...

All image files should be 72 dpi.

If possible your images should be saved at the exact width recommended below prior to uploading...

Note: if your image is not the exact size recommended the system will resize it for you as it uploads but please be aware that this process can often reduce the quality/ sharpness of the image somewhat.

If you are unable to prepare your images as recommened above please feel free to email our friendly staff. They'll be happy to assist.
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HOW TO... ADD AN EVENT/OPEN DAY: (requires Expanded Listing Plus+ or above)

• Simply click 'Events/Open Days' in your 'User Menu' and then 'Create a New Event'.
• Complete the details and click 'Save'. Easy!

• To edit an event you've already created click - Events/Open days then click Edit Saved Events in your User Menu.
 
All Events you create will automatically have their own page and will be reachable from 3 different sections of the site - the site-wide events calendars, top right side of your feature page and on the home page (when their date is approaching).
 
Tip: Use the special 'Location' field to insert the location of your event. The system will automatically add a location map to your event page.

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STYLING YOUR CONTENT AND INSERTING EXTRA IMAGES

For Platinum subscribers some fields include a toolbar with assorted icons for editing and styling content. You'll find you can easily change fonts, colours and styles, create your own headings and even insert images in those fields.

For a fully customised look and feel to your text items we recommend placing the bulk of your text items in these fields rather than using the preset 'text-only' fields which don't have the toolbar above.

To insert extra images simply click the 'Insert/Edit Image' icon. It's the last icon (blue rectangle) on the bottom row of each toolbar. Simply upload your image then adjust the parameters to set its size and alignment. Make sure you add a margin. 5 pixels on each side usually works well to ensure your text isn't hard up against the side of the image. Click 'Insert' once you are done.

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NEW! SCHOOL NEWS (requires Platinum subscription)

Featured Schools can now post general school news items to the main site pages.

Simply click on OFFER YOUR SCHOOL NEWS in your User Menu. Your news item will appear under the School News section in the Main site menu.

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NEW! VIRTUAL TOURS TAB

(tips here are for slightly more advanced users, all others should contact us for help)

If your school has a Virtual Tour you can likely embed it to display on your page using an iFrame. An iFrame is simply a small snippit of code that will display one webpage within another.

To insert the webpage of your Virtual Tour into your Feature you would use this code:

<iframe name="Virtual Tour" src="/ADDRESS_HERE_NO_SPACES" height="600px" frameborder="0" scrolling="yes" style="width: 100%;"></iframe>

Steps...

Step 1. Copy the above code (including the brackets at each end < >).

Step 2. Edit your page and click on the Virtual Tour Tab.

Step 3. We'll be inserting code so you'll need to click on 'Code' which you'll find just above the toolbar.

Step 4. Paste the code into the area available.

Step 5. Insert the webpage address (URL) of your virtual tour where it says
/ADDRESS_HERE_NO_SPACES making sure it is surrounded by inverted commas with no extra spaces. It must be the full address which should start like this: https:// or this http://.

We are aiming for something that looks like this:

<iframe name="Virtual Tour" src="https://www.oursamplecollege.com/virtualtour" height="600px" frameborder="0" scrolling="yes" style="width: 100%;"></iframe>

Save your page and you should be all done.

 

Check your results via your User Menu - VIEW YOUR PAGE.

NOTES:

If you find it isn't displaying go back and check there are no spaces or extra inverted commas or anything else that might be breaking the code. It needs to be perfect or it may not display.

You might also need to try the address with http and/or https to find which one works. If that fails please contact us for help.

You could also experiment with changing the height from 600px to another number to give the best display results for your page. We recommend somewhere in the range of 400px to 800px.

Please note in some cases VirtualTours may be protected by security features which prevent them from being displayed in an iFrame. If this is the case you will need to contact us for help.

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ENROLMENT ENQUIRY EMAILS

Platinum subscribers may at times receive ENROLMENT ENQUIRY emails. These emails are generated by the system when an enquiry is received by this site (or our team) that is highly likely to match the specifics of your school. The goal of these emails is to provide Platinum subscribers with bona fide enrolment referrals.

Our moderators check the validity of each enquiry before the system will forward the message. Only Platinum subscribers receive these bona fide enquiries.

If your school cannot assist you can safely ignore the email. If you can assist you can simply contact the person directly.

The enquiry will always be sent to the main email address on each school's profile. If you've entered multiple emails in your account the system will also CC those other emails. The following 2 fields are CC'd

Authority Email
Enquiries Email

If you wish to make changes to who receives the emails simply edit your profile via your user menu (EDIT YOUR PAGE) and adjust the various email fields under your Contact Details tab.

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FACEBOOK FEED

The new Facebook Feed section will automatically display your school's Facebook profile page content feed.

FAQs

Q1. Why is my Facebook feed not working?

Your Facebook must be a public profile and it must not have any viewing restrictions (eg. country or age specific restrictions). If your school has a private Facebook profile it will not feed. The best way to check if you have a public or private Facebook is to sign out of Facebook then try to view your school's Facebook page. If Facebook forces you to sign in to view the page then it isn’t public. Your school would need to change the privacy settings in Facebook to allow the public to view its profile. It may also need to remove any age and location restrictions it may have.

Q2. How do I remove the Facebook section from my page?

You can easily choose to make this tab hidden. Simply EDIT YOUR PAGE and go to the Facebook Feed Tab.  Choose 'Private' to completely remove the tab from your page.

Q3. How do I set my Facebook Feed to show my Facebook content?

Go to the tab called 'Follow Us On...". Enter your Facebook username in the Facebook field then click the Update button.

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How to Appear in Recently Updated section

The Recently Updated section is exclusive to Platinum Schools. If your school has a Free Listing you will not appear in this section.

You must also have an image to display. If your school has not yet uploaded a Portrait Image or Advert Banner image the system will not be able to display your school in this section.

And most importantly, you must have performed a recent update to the main part of your profile. To do that simply clcik on EDIT YOUR PAGE in your User Menu. Then make an update and click the Update button to save your changes.  In most cases you should find you are now instantly appearing at the top of the 'Recently Updated' section.

Please note: The system does not recognoise changes in your image Gallery as a recent update because the Image Gallery is controlled by a separate system. You must click the Update button in your main profile for the system to recognise there has been an update. Please follow the simple instructions above.

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